Document Scanning and Healthcare Providers

By NE Docs | December 12, 2013

Most healthcare providers have the software and processes in place to better manage patient records and charts with Electronic Medical Records (EMR) systems from vendors such as Cerner, Epic, McKesson, and many others.

What about the rest of the business?

The Business of Healthcare

Healthcare providers must also deal with the day-in, day-out regimen that every other business manages. Consider the paper that can be generated by the following departments, including, but not limited to:

Every penny spent inefficiently managing these documents represents an opportunity cost for improvement. Administrative expenses that could be redirected for patient care, new services or acquisitions of other provider networks are being spent on managing paper.

Benefits of Document Scanning

Converting these departmental documents into an electronic format provides significant financial benefits.

  1. Reclaim Space: imagine being able to convert file rooms into billable space, i.e. patient rooms – not only can you increase patient care space, but also eliminate storing documents offsite
  2. Improved Accessibility: once electronic, documents can be connected to other systems, such as accounting systems, billing systems or even clinical systems; no longer will you have to search for a document, it can be retrieved within the applications your staff uses
  3. Faster Processes: if the information on the document requires action, workflow can be used to streamline its approval; no longer will you be waiting for an approval or wonder if the approver has seen the information – processes just happen faster, with less effort and improved accountability

A Business Case

To better understand if your processes can benefit from document scanning, answer the following questions:

  • How much do you spend on offsite records storage, especially when you need to pull documents?
  • How many people are needed to process an invoice?
  • How are you storing all of your I-9 documents and ensuring their complete security?
  • How do you manage retention scheduling per type of document stored?

Let NEdocs Help

We can help you answer the questions above as part of a complementary document management assessment of your business operations, and identify opportunities for improvement. Whether you approach these capabilities as an outsourced model (possibly utilizing shared services if you have multiple locations), or want to set this capability internally, we can help.

Contact us to learn more about healthcare document scanning or for a free assessment

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