Electronic Medical Records: Who, Why, and How

By NE Docs | March 23, 2015

Electronic medical records, or EMRs, are an electronic alternative to paper charts used by healthcare organizations. These electronic patient records improve the process of patient record keeping and enable clinicians to increase the quality of patient care within their practice.

Implementing an EMR solution is often seen as a burdensome task. When faced with planning the logistics of an entirely new business critical filing system, professionals are often left with a slew of questions and concerns regarding their paperless pursuits. In order to help you better navigate the world of Electronic Medical Records, we have compiled some simple Electronic Medical Record basics in order to get you started.

Who?

Who will oversee the success of an Electronic Medical Record system? Having staff support is the single most important step in ensuring a successful EMR implementation – so be sure to get all critical staff members on board and participating in EMR discussions.

Electronic Medical Record Staff:

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      • Physicians
      • Administrators
      • Record Managers
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      • Nurses
      • IT Staff
      • Secretaries
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Why?

There are a number of reasons why healthcare organizations are implementing electronic medical record systems, including these benefits over traditional paper records:

Benefits

Electronic Medical Records

Paper Medical Records
Improves patient care

Yes

No

Improves internal communication

Yes

No

Increases access to information

Yes

No

Improves quality of service

Yes

No

Increases process efficiency

Yes

No

Supports ongoing compliance

Yes

No

Captures data effectively

Yes

No

Advantages of an EMR Process:

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  • Eliminate the threat of losing records.
  • Reduce labor costs associated with searching for charts.
  • Realize cost savings in office space, labor, paper, toner, etc.
  • Create information which is readily accessible on and offsite.
  • Increase the safety of patient information.
  • Decrease the likelihood of errors.
  • Eliminate the obstacle of handwriting interpretation.
  • Enhance security measures with software timeouts, user access rights, etc.
  • Keep records clean and organized.
  • Search for records electronically with keyword tagging.
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How?

How should you implement an Electronic Medical Record solution? While the specifics of the implementation process will change depending on varying internal policies and procedures, the initial steps of an EMR implementation are universal.

How to get started:

Set Achievable Goals:

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  • Identify all paper intensive processes.
  • Convert physical files into an electronic format.
  • Initiate electronic records one process at a time.
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Establish Important Requirements:

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  • Ensure that the solution actually improves patient care.
  • EMR systems should facilitate internal communication.
  • Any EMR solution should insure the integrity of patient data.
  • An EMR systems should provide 24/7 access to records.
  • Your solution should implement the latest in technology without undertaking too much cost.
  • Does your solution ensure compliance with all government and industry regulations?
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 Looking to improve your Medical Record processes? Contact us today for more information!

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