In the world of document imaging, there is a famous quote: there will be a paperless office as soon as there is a paperless bathroom. Every organization uses paper in some way, shape or form. Even organizations that have embraced document imaging, and the workflow capabilities that it provides, there are filing cabinets, documents stored in vaults and basements, and documents that arrive from customers, suppliers or partners.
Unfortunately, paper is here to stay for a while.
A Variety of Benefits
Since every organization has to deal with it, how effectively you deal with paper documents can help determine how competitive you are in the industry.
On one hand, you can store your documents in files, trapping information and making it difficult to retrieve.
On the other hand, scanning documents into a repository or, better yet, into an active workflow like invoice processing can:
- Resolve bottlenecks and liberate productivity
- Dramatically reduce costs
- Provide executive clarity for decision-making and strategic planning
- Enhance customer service
- Mitigate legal and compliance risks
- Lead to a sustainable competitive advantage
In this way, your entire organization spends less time looking for documents, and more time adding value.
A Variety of Applications
This four-part blog series helps put the idea of document scanning into context in terms of different internal departments and industries. If you are reading this, we hope that you take away some ideas on how you can use document imaging and document management solutions to reduce costs, improve processes and eventually give you a competitive advantage.
We are here to lend our experience, and help you put together the business case for defining and implementing these solutions.