An electronic health record, sometimes referred to as an electronic medical record, is a collection of health information retained in a digital format. These files are able to be stored and managed through the implementation of an electronic medical record (EMR) system. These record systems have seen a continued interest and investment from healthcare facilities as the need for value-adding and process improving technology continuous to rise. Unfortunately, when it comes to automating processes, advanced document management, and going paperless – EMR systems tend to fall short.
EMR systems are exclusively used to maintain patient records – leaving every other paper document to be filed elsewhere. However, in order to truly streamline and improve the manner in which health records are shared, stored, and managed – an ECM system is required.
Reasons Your EMR Systems Needs ECM
- EMR systems use a day forward system. Day forward systems are designed to leave archived paper alone, while focusing scanning efforts on new files. This can cause large issues should any archived document need to be retrieved.
- ECM systems can handle more than just medical records. Not only can an ECM system help you to better manage health records – it can also improve the paper processes of other departments such as Accounts Payable, Human Resources, Customer Service, Legal, etc.
- Document management software provides workflow automation. Imagine if record notifications could be automatically routed via email…if doctors could stay connected to a document database through secure remote access. The ability to automate and improve access to patient information is a great way to revolutionize how healthcare professionals work.
- You will be able to provide better care to your patients by capturing every detail and document about a patients’ care. Armed with more data, healthcare providers will be better equipped to treat their patients.
- Improve the privacy and security of important patient records. When it comes to securing electronic medical records, HIPAA is the name of the game. Most ECM systems are designed to work within the guidelines of HIPAA, providing users with the ability to enable authorized access, audit trails, data encryption, and other tools to ensure that personal health information is kept secure and compliant. These systems also assist with other healthcare compliance regulations including HIT, MITA, etc.
- Implement a scalable system. ECM systems have illustrated that they can keep up with the continuously growing data generated in a paperless system. It is not only important to have access to any potential records – but to have timely access as well. A system that is not intended to scale will inevitable run into performance issues as the volume of data increases.