In our last post, we covered the benefits of eforms and the risks they can prevent. From HR departments to the Healthcare industry, eforms can be used as a powerful ally in improving any form-intensive process. However, before you can begin developing an effective eform solution, you should first understand the general steps involved in an eforms life cycle. By understanding how these files function, you will be able to visualize how these electronic forms can change your current processes.
How Eforms Work:
1. Capture: Eforms are used to capture important data. Any form, such as a patient’s medical record or a human resource file can be re-created as an electronic document. Data that can be captured includes keyed information, digital signatures, and even images. Eforms can be completed on various technologies including smartphones, tablets, and desktop computers. This allows for flexibility and increased effectiveness when it comes to gathering important data.
2. Route: Electronic forms are then routed to the proper department for processing and exception handling through a workflow automation solution. Some eform technology is capable of identifying incomplete files and can also assist you in measuring current system for bottlenecks and inefficiencies – helping you to further improve your processes.
3. Integrate: Once the data is entered on an eform it can also be automatically loaded directly into your ERP/HRMS/HCM system including Oracle, SAP, ADP, etc. This will allow you to streamline your form processing efforts while avoiding errors and labor costs often associated with manual data entry.
4. Save & Manage: After processing, eforms are stored in a document management software for the immediate access and management of your new electronic files. Not only will a document management solution provide you with a secure and effective way to access and manage your files, it will also provide a backup for disaster recovery and help maintain regulatory compliance.
If you are interested in learning more about eforms or any of our document solutions, contact one of our representatives today!