Keep Critical Data Secure in Transit and Storage

By NE Docs | April 12, 2022

We live in a business environment today that presents constant data security threats with repeated breaches being reported in the news. No industry and no organization is completely safe from security threats. Not only do cyber-attacks impact a business’ internal operations but also those of its trading partners.

A recognized leader in secure file transfer, Goanywhere, notes, “Local, state, and federal governments and the services they provide to the public are under more scrutiny than ever. And, just like any other industry segment, the public sector is vulnerable to growing and varied cyber threats.”

Goanywhere also points out, “Supply chain attacks are one of the fastest-growing cyber risks that organizations face in 2022, and when it comes to supply chain risk management, organizations in every industry should pay attention.”

With all the customers, suppliers, and government entities your organization must deal with, how can you ensure the safety of your data when it needs to leave your possession? How can you guard your company and trading partners against rampant threats of data theft, loss, and corruption?

No matter if you are a records manager, CTO, Security, or Compliance officer, part of your mission should be to implement strong and efficient data safety protocols. You need a security “steward” to guard your organization’s best interests in protecting data and files that you share internally and externally.

Common Problems of Managing File and Data Security

Cyber threats and breaches are often successful because of lackadaisical security processes, meager employee training, inferior security resources, and lack of central control of files and data. For example, consider the number of times that employees take shortcuts emailing sensitive files. What about those free or low-cost large file transfer (FTP) services? Do they provide enterprise level or bank grade security against today’s organized and sophisticated hackers?

The likelihood of data breach grows exponentially as data is stored in multiple locations without centralized control. There are five key organizational data and file activities that are prone to security risks:

  1. Storage – Does it remain safe and secure?
  2. Retrieval – Is access controlled by user roles?
  3. Transferring – Is data transferred between trading partners secure?
  4. Transforming file formats – Is translation between data formats safe and secure?
  5. Monitoring/auditing – Are compliance requirements tracked and easily reported?

To optimize security in all these areas you need a solution designed specifically to meet your industry’s security requirements.

Adding Extra Security Layers

The best way to ensure your files and data are safe and secure while stored, accessed, or transferred is to work with a certified professional with experience and credentials in file and data security management. The service provider should be able to assess your organization’s security gaps and requirements and then strategize and implement a solution proven to provide the extra security layer you need for all stakeholder transactions.

Ideally, you need a file transfer solution that is secure and streamlines the exchange of data between systems, employees, customers, and trading partners. NEdocs utilizes GoAnywhere Managed File Transfer (MFT), which provides centralized control with extensive security settings and detailed audit trails, and helps process information from files into XML, EDI, CSV, and JSON databases.

Your Secure Data Sentry

NEdocs is a fully compliant SOC 1 Type 2 and SOC 2 Type 2 audited facility. We provide all our clients with the additional layers of security for exchanging data with trading partners by including the GoAnywhere Gateway. This component provides file sharing services kept safely inside your private network, without exposing sensitive data to your “DMZ” (Demilitarized Zone), those neutral or publicly exposed points of transfer. Connections can be made to external systems on behalf of users inside the private network.

For further information about secure storage and transfer of sensitive data between your organization and its trading partners, contact one of our specialists online or call (603) 625-1171.

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