Office space is expensive. For taxpayers in the U.S it accounts for roughly $14.4 billion in taxes annually, covering 2.5 billion square feet of Federal Government realty. Unfortunately, much of this space is not being used to its full potential, which has led the Office of Management and Budget (OMB) to evaluate the situation.
In order to rectify their inefficient use of space, the OMB has issued their “Reduce the Footprint” policy for government agencies. This policy was designed to initiate a review of all currently occupied space in order to identify opportunities for consolidation, elimination, and recycling. The OMB is hoping to aggressively reduce their physical footprint in order to reduce expenses. Due to its rampant costs, this includes any space currently used for record storage.
Onsite filing includes entire rooms, archives, closets, conference rooms, and office space galore. Traditional filing systems have a tendency to occupy costly real estate, and often times pose issues with security and federal regulation compliance. Due to the spatial needs required by physical files, the OMB’s conversation of footprint reduction has grown to include solutions to the paper problem.
Offices who have already eliminated their physical filing have been able to repurpose their space for additional offices, laboratories, research facilities, and more. By storing files offsite and converting to electronic document management, agencies have found that they can drastically reduce their costs while remaining completely compliant. Furthermore, they are able to better secure their files, improve accessibility, and enhance their efficiency.
File storage has been a costly issue for the U.S. government, and the solution is to address these shortcomings head on. So the real question is…how much is your filing room costing you?