Streamlining HR Processes for Staff Shortages

By NE Docs | May 11, 2022

Doing More with Less

The number one complaint we are hearing from Human Resource professionals today goes something like this, “Lack of qualified staff is a huge issue right now. Streamlining is essential, so we can do more with less people.”

Streamlining processes is important when you have fewer employees. Digitizing documents and automating tasks provides better efficiencies to address today’s remote workforce needs, which include easy access to digitized files and remote interactions with the company’s Human Resource Information System (HRIS).

Issues Managing Corporate Talent

Whether you work for small company that manages its employees on a spreadsheet or a large organization using an HRIS, dealing with a staff that is fewer in number or remotely located from each other can be tedious and difficult if you are not be using the right solution.

BambooHR notes, “At a certain point, it becomes impractical (and maybe even a compliance issue) to track all your employees’ information in spreadsheets. Most often, we recommend that organizations with twenty-five employees or more get an HRIS.”

This is particularly true if employee records are still in paper form or stored in various locations. When your staff needs up-to-date sensitive records, finding and accessing those files in a timely manner can be slow and expensive.

An HRIS can help organize and manage your people-related data such as:

  • Demographics (birth date, gender, contact information)
  • Job information (manager, department, pay rates, certifications)
  • Training and rewards (job engagement and advancement)
  • Benefits (health, PTO, vacation, retirement)
  • Compliance documents and data (audits, certifications)
  • On/off boarding documents (NDAs, tax and immigration forms, asset management)

Keep in mind that simply having an HRIS does not guaranty there are no inefficiencies in your solution, which may become more problematic when you are struggling with a staffing shortage.

Automation Begins with Digitization

The key is to digitize all documents and data and automate all HR processes to work efficiently with an HRIS configuration that is sized right for your business. Your complete solution should include time-saving HR technology and powerful analytics that can automate tedious, routine tasks whether your staff is large or small. The HRIS can then track all this digital information in one location to provide the best single source of accurate employee data for reporting, decision making, and daily operations.

Experienced HR Document Experts

NEdocs has worked  for many years with Human Resource organizations to implement solutions that seamlessly integrate with their HRIS to empower HR teams and improve storage, retrieval, and security of documents and employee data. These solutions rescue HR staff from drowning in paper forms, improve the employee on/off-boarding experience, and provide greater efficiency and accountability for ROI and compliance.

In its 2022 HR Trends Report, McLean & Company notes, “Not surprisingly, recruiting remains the top organizational HR priority, and HR respondents plan to spend 25% more time on talent acquisition in 2022.” The report goes on to predict, “Worryingly, HR professionals report feeling more stressed than ever. 2022 should be a year when HR departments spend more time addressing their own wellbeing in addition to that of the broader workforce.”

For further information about how NEdocs can help improve your organization’s HR experience and efficiency, contact us online or call to speak with a specialist at 603-625-1171.

 

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